Are You Ready for a Surprise Fire Code Audit? A Pre-Audit Checklist for Facilities

Introduction

You’re sipping your coffee, tackling emails—and then it happens. A fire marshal walks in unannounced, ready to conduct a fire code audit. If your heart skipped a beat, you're not alone.

Fire code audits can be either scheduled or surprise visits. And while the latter might feel like a pop quiz you didn’t study for, your facility can ace it with the right prep. Whether you're managing a high-rise office building, a hospital, or a fast-paced industrial site, staying ready isn’t just smart—it’s a legal necessity.

This guide walks you through a detailed pre-audit checklist to help avoid violations, fines, and shutdowns. Because nothing disrupts business like a red tag and a remediation order.

TLDR - Quick Guide

Your Fire Code Audit Pre-Game Plan:

• ✅ Inspect fire extinguishers monthly
  
  
• ✅ Check all emergency lighting and exit signs
  
  
• ✅ Review fire alarm and sprinkler maintenance logs
  
  
• ✅ Ensure fire doors are fully functional
  
  
• ✅ Provide proof of staff fire safety training
  
  
• ✅ Eliminate fire hazards (clutter, blocked exits, overloaded circuits)
  
  
• ✅ Keep documentation accessible and up-to-date
  
  

Want the gold star from the fire marshal? Keep reading.

Detailed Breakdown: The Fire Code Audit Pre-Audit Checklist

🔥 1. Check Your Fire Suppression Systems

• Ensure sprinkler heads are unobstructed and recently tested.
  
  
• Fire pumps and standpipes should have up-to-date test reports.
  
  
• Kitchen suppression systems must be inspected semi-annually.
  
  

📌 Tip: For restaurants and food service areas, don’t forget the hood system—grease build-up is a top violation.

🧯 2. Confirm Fire Extinguishers Are Inspection-Ready

• Every extinguisher must have a visible inspection tag updated monthly.
  
  
• Must be fully charged and within easy reach (no more than 75 feet apart).
  
  
• Staff should know how to use them—document training.
  
  

📌 Don’t overlook: Extinguishers tucked behind furniture or equipment are major red flags.

🚪 3. Test Fire Doors and Exits

• Fire doors must close and latch automatically.
  
  
• No wedges, hooks, or door stops allowed.
  
  
• Exit routes must be clear, illuminated, and accessible.
  
  

📌 Common fail: Using a fire exit for storage—instant violation.

💡 4. Review Emergency Lighting and Exit Signage

• Batteries should hold a 90-minute charge.
  
  
• Signs must be clearly visible, even in blackout conditions.
  
  
• Conduct function tests monthly, document results.
  
  

📌 Watch for: Burnt-out bulbs or flickering emergency lights.

🔔 5. Audit Your Fire Alarm Systems

• Test alarm systems and smoke detectors regularly.
  
  
• Have documentation for all tests and maintenance.
  
  
• Confirm alarms connect to monitoring services if required by code.
  
  

📌 Note: If you’re in a healthcare or education facility, additional codes may apply—know them.

📋 6. Organize and Update Documentation

• Have records for the past 12 months of inspections and repairs.
  
  
• Ensure your fire safety plan is printed and accessible.
  
  
• Know your AHJ (Authority Having Jurisdiction) and their specific requirements.
  
  

📌 Pro tip: Keep a digital copy of all records in a secure client portal or drive—fire marshals love efficiency.

👨‍🏫 7. Train Staff and Run Fire Drills

• Conduct at least annual fire safety training.
  
  
• Include evacuation routes, extinguisher use, and alarm procedures.
  
  
• Keep logs of participation and drill outcomes.
  
  

📌 Insider insight: A trained team is your best defense in both audits and emergencies.

Key Takeaways

• Surprise fire code audits don’t have to be stressful if you're already operating with compliance in mind.
  
  
• Regular maintenance, thorough documentation, and educated staff are your best assets.
  
  
• By following this checklist, you reduce risk, stay within code, and ensure safety for everyone in your building.
  
  

Need a professional review before the next audit? AAA Fire Protection has 30 years of experience keeping businesses like yours inspection-ready.

FAQs

1. What is a fire code audit?
A fire code audit is an official inspection by local authorities to ensure your facility complies with fire safety laws. It can be scheduled or unannounced.

2. How often should facilities expect fire code audits?
It depends on your jurisdiction and industry. High-risk environments like kitchens or hospitals may face annual or even semi-annual inspections.

3. What’s the most common fire code violation?
Blocked exits, missing fire extinguisher tags, and non-functional emergency lighting are some of the most frequent issues cited.

4. Can I fail a fire code audit?
Yes. Failing may result in fines, mandatory corrective actions, or even temporary business closure until violations are resolved.

5. Who should handle fire code compliance in my company?
Typically, the facility or property manager oversees compliance, but it’s a shared responsibility that should involve safety officers and trained staff.